2018 Committee Descriptions/Volunteer Form

IAEE

2018 IAEE-CTC Call for Volunteers Committee Sign-Up

IAEE-CTC is seeking volunteers to serve on committees during 2018.  If you are interested in serving on a committee, review the committees below, complete the sign-up information and return it by email, mail or fax.  We appreciate our members who volunteer and will make every effort to honor your request. Thank you for your support of IAEE-CTC.

Arrangements Committee

The committee is responsible for the implementation of all educational opportunities for the chapter (as determined by the Board of Directors) including luncheon meetings, seminars and workshops.  Arrangements include site selection, food and beverage arrangements, attendee evaluation forms, on-site logistics and registration.

Charity & Community Event Committee

The committee is responsible for selecting a charity for our Chapter to support and coordinate with the Board and other committees to plan fundraising events. This year the IAEE-CTC has selected to work with three charities: The Care Communities (assisting with Annual iCare Gala), Austin Child Guidance Center (assisting with Annual Austin Originals Benefit Concert) and Dress for Success (collecting gift cards at the IAEE-CTC Holiday Social).

Communications Committee

The committee creates and maintains the chapter’s social media outlets, including Facebook, Twitter and LinkedIn.  The committee is responsible for posting chapter events and information on social media accounts to promote the chapter and the exhibitions and events industry.  The committee also produces a chapter Newsletter and marketing collateral to promote the chapter and its events. 

Education Programming Committee

The committee is responsible for developing the chapter's educational programs for the year (with board input) including speaker recommendations that meet the programming needs, then facilitating all meetings, working with the Arrangements Committee.

GMID Committee

The committee is responsible for helping plan our Chapter GMID event in conjunction with IAEE and other participating organizations.  This includes attending planning meetings and reporting to the board.

Holiday Social Committee

The committee is responsible for planning and producing the holiday social, including the event budget, site selection, entertainment, food and beverage arrangements, developing promotional information, soliciting door prizes, handling on-site logistics and making certain annual sponsors are recognized appropriately.  This committee also helps facilitate our charity recognition at the Holiday Social.

Membership Committee

The committee is responsible for planning and implementing membership recruitment and retention programs for the chapter, soliciting new members among the guests at chapter meetings and social events and contacting non-renewing members.  The Board of Directors is expected to play an intricate role in membership recruitment & retention.

Nominating Committee

The committee is appointed and chaired by the immediate past chairman and to consist of at least three committee members.  The committee is responsible for developing and presenting a slate of qualified candidates to the chapter at least two months prior to the September Chapter meeting.  No member of the nominating committee is to be nominated for office.

Sponsorship Committee

The committee is responsible for creating, implementing, and maintaining the sponsorship program. This includes applications, documentation, and making sure all sponsors receive credit for and benefits from their sponsorships.

Fall Social Committee

The committee is responsible for planning and producing the fall social, including the event budget, site selection, entertainment, food and beverage arrangements, developing promotional information, handling on-site logistics and making certain annual sponsors are recognized appropriately.  This committee also helps facilitate our charity recognition.

Student Relations & Young Professionals Committee

This committee will be responsible for supporting students interested in the hospitality industry, especially in tradeshows and events.  This will include coordinating activities with the Austin Community College and University of Houston’s IAEE Student Chapter.  This committee will assist in providing speakers for their events, coordinating interns and will participate in and help facilitate career fairs.

This committee will also plan YP Meet-Ups and help provide mentors for young professionals currently or looking to get into the industry.  This committee is designed to support our future leaders in the exhibitions and events industry with social and professional networking support.

Summer Social Committee

The committee is responsible for planning the summer event, including the event budget, site selection, entertainment, food and beverage arrangements, developing promotional information, handling on-site logistics and making certain annual sponsors are recognized appropriately.

Thank you in advance for your involvement.

Jan Hughes, CEM, Executive Director
IAEE Central Texas Chapter
2504 Lakeshore Drive
Canyon Lake, TX 78133
830/935-2694
830/935-2609 (fax)
jyhughes@gvtc.com
www.iaeetc.com

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